MINUTES FOR LIBRARY BOARD OF TRUSTEES MEETING

November 5, 2003

Present: Vera Kuhr, Librarian

Dalene Selko, President

Peggy Brabec, Vice-President

Larianne Polk

Virgene Schuette

Absent: Lesha Quinn, Secretary

Date Nov 5, 2003 Called to order by Dalene Selko.

Additions or corrections to agenda None

Reading and approval of minutes of the last meeting – Oct 2003 Motion by Peggy Brabec and 2^nd by Virgene

Con Ed credits – Librarian - 0 Library Board - 0 Vera to attend workshop on Friday.

Total to date – 38 for Vera since Oct. 2002 Board _____?___

Old business

Adult Grant Need to check on that.

Children’s Grant – materials have been purchased Vera has received everything, cataloging it, Nat’l Geographic Magagine needed to be returned due to damage

Checking into 501C3 Dalene needs Friends of the Mead Public Library Foundation to get her the Minutes, bilaws, officers, as well as providing clarification of the fee to obtain it. Vera to get Dalene this information.

Computer – school does not have any – do we need to get estimates? Need computer in the back room to run computer games for the young patrons to use. The 2 that are currently for that use are not working. Vera to check into funds in current budget to determine if purchasing a new computer is possible.

Policies – review weeding, fines and donated collections – do this before the new fiscal year – patriots act – tech plan Need to continue with this process.

Libri Grant – got books –take picture again – lost film I think Vera to continue checking into locating them.

Weeded books – donate to where? Looking into whether the ministry wants to have them donated to them. Others will be disposed of.

New business

No meeting in Dec – This was clarification.

Expenses and petty cash – Vera received clarification on how to report the Grant funds, petty cash, etc. to the City Office when withdrawing and depositing. Peggy moved to accept, Larianne seconded.

County funds – $937.50 Discussed.

Are we posting notices for the Board meeting? Proper procedure for posting agenda Need to be posted 10-15 days prior to meetings at Mead Post Office, Bank of Mead, and Village Office door.

Have an ad for a door buzzer Vera found an ad for a buzzer she wants, Board encourages her to go ahead and purchase.

E rate Vera will work on it.

Humanities program for summer reading Louis and Clark is the theme for summer reading this summer. Vera will ask the same workers to help this summer.

LSTA grant – look into after 10/1 – maybe could use for NOP This one is for digitalization, Library may not pursue.

Children’s Grant for Excellence Will not pursue this year, as it is due November 12, 2003.

SCLC meeting –cancelled in Oct at Val – this month should be at Wahoo? Vera to look into.

Goals for 2003/2004 Will disucuss this next month.

Alternative funding if grants and County and State funding is reduced more Larianne checking with Mead High School Student Counsel to sponsor the Mead Public Library to have spaghetti feed on January 17, 2004 for Mead vs. Prague Basketball game. There is a Student Counsel meeting on Nov. 17, when they will decide if they will sponsor us. Next step will be to have the school board approve it. Will discuss the menu at the January meeting, after the school board approves it.

Letters to you know who? Vera will talk to the school or send letter to the school to decide how to coordinate it.

Filtering software Library will continue to look into this issue. Vera to check into neighboring libraries. Vera wants to check into an operating system that will put all the settings back to default after patrons use the computers.

Next meeting on Wed Jan 7, 2004